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Club ByLaws



BY-LAWS OF THE CENTRAL KENTUCKY COONHUNTER'S ASSOCIATION



P.O. BOX 192

WINCHESTER, KY 40391

NOTICE TO MEMBERS

DUES ARE FOR THE CALENDAR YEAR AND MUST BE PAID NO LATER THAN THE FEBRUARY MEETING

THIS IS THE ONLY NOTIFICATION YOU WILL RECEIVE AS TO WHEN DUES ARE PAYABLE

MEMBERS WHO DO NOT PAY THEIR DUES BY THE FEBRUARY MEETING MUST RE-APPLY FOR MEMBERSHIP AND PAY THE INITIATION FEE

"Bylaws updated 04/2017"

Article I Purposes and Powers

The purposes for which this Association is formed and the powers which it may exercise are set forth in the Articles of Incorporation of the Associations.

Article II Membership

Section 1 Qualifications

Any person interested in the purpose of the organization and who pays membership fees and meets such other conditions as may be prescribed by the Board of Directors may become a member of the Association. The Association shall issue a membership card to each member which shall be in such form as may be prescribed the Board of Directors but shall not be transferable. The Officers and the Board of Directors shall vote on all applications for membership in the Association. A "no" vote by any Officer or Director shall disqualify the candidate. No Officer or Director shall be required to explain his vote.

Those who have attained the age of seventy (70) years and who have been members of the Association for the previous fifteen (15) years shall be given a free lifetime membership in the Association.

Section 2 Suspension or Termination:

If following a hearing, the Board of Directors shall find that a member has violated the membership qualifications or the by-laws of the Association, it may suspend his rights as a member or terminate his membership.

Article III Meetings of Members

Section 1 Annual Meeting:

The annual meeting of the members of this Association shall be held in the town of Winchester, state of Kentucky, at 08:00 pm on the last Friday of December of each year, or any date and place which the Board of Directors shall designate at least thirty (30) days in advance of the date specified above.

Section 2 Special Meeting

Special meetings of the members of the Association may be called at any time by order of the Board of Directors, and shall be called at any time upon written request of at least thirty percent (30%) of the members. The request shall state the time, place, and object of the meeting.

Section 3 Notice Of Meeting

Written or printed notice of every special meeting of members shall be prepared and mailed to the last known address of each member not less that five (5) days before such meeting. Such notice shall state the object or objects thereof and the time and place of the meeting. No business shall be transacted at special meetings other that referred to in the call. Regular meetings shall be at 08:00 pm on the last Friday of each month. No notice shall be given for regular meetings.

Section 4 Voting:

Each member shall be entitled to only one vote. Voting by proxy or cumulative voting shall not be permitted. Only those members who have attended five (5) or more regular meetings during the previous twelve (12) MONTHS MAY VOTE.

Section 5 Quorum:

Those members present shall constituted a quorum for the transaction of business at any meeting of the Association except for the transaction of business concerning a different quorum which is specifically provided by law or by these by-laws.

Section 6 Order of Business

The order of business at the annual meeting shall be:

 

1. Call to order

2 Prayer and Pledge of Allegiance to the Flag

3. Annual reports of officers and committees

4. Unfinished business

5. New business

6. Election of directors and officers

7. Adjournment

Section 7 Board Meetings:

In addition to the monthly meetings, the last Friday of each month mentioned above, regular meetings of the Board of Directors shall be held at such place and time as the Board may determine.

Section 8 Special Meetings:

A special meeting of the Board of Directors shall be held whenever called by the President or by a majority of the directors. Any and all business may be transacted at a special meetings. Each call for a special meeting shall be in writing, signed by the person or persons make the same, addressed and delivered to the Secretary, and shall state the time and place of such meeting. On Signing of a waiver of notice of a meeting, a meeting of the Board of Directors may be held at any time.

Section 9 Notice of Board Meetings:

Oral or written notice of each meeting of the Board of Directors shall be given to each Directory by or under the supervision of the Secretary of the Association not less that 48 hours prior to the time of the meeting, but such notice may be waived by all the Directors, and appearance at a meeting shall constitute a waiver of notice thereof.

Section 10 Quorum:

A majority of the Board of Directors shall constitute a quorum at any meeting of the board.

Article IV Directors and Officers

Section 1

The affairs of the Association shall be conducted by the President, Vice-President, a Secretary - Treasurer, who shall perform the duties usually pertaining to such positions and by the Board of Directors of eight members.

Sections 2 Election of Officers:

Only those members whose current membership equals five (5) years or more and who have attended a minimum of ten (10) meetings during the current calendar year shall be eligible to hold the office of President, Vice President and Secretary/Treasurer.. The officers of the Association, President, Vice-President, or Secretary-Treasurer shall be elected by the members present at their annual meeting and shall serve one (1) year or until their successor shall be elected and qualified. All officers shall be members of the Board of Directors.

Section 3 Election of Directors:

Only those members who have attended five (5) or more meetings during the previous twelve (12) months shall be eligible to vote for Directors.

Only those whose current membership equals one (1) year or more and who have attended a minimum of eight (8) meetings during the current calendar year shall be eligible to hold the office of Director.
 

If an Officer or Director absent from four (4) meetings in one calendar year, his office shall be deemed vacant and an election shall be held on the meeting of his fourth absence to elect his replacement.

 If the absences are due to sickness or injury, the board of Directors shall have the option to excuse the absences and the Officer or Director may continue in office until the next election.

 



Article V Duties of Directors

Section 1 Management of Business:

The Board of Directors shall have general supervision and control of the business and affairs of the Association and shall make all rules and regulations not inconsistent with law or these bylaws for the management of the business and guidance of the members, officers, employees and agents of the Association. It shall have installed an accounting system which shall be adequate to the requirements of the business and it shall be its duty to require proper records to be kept of all business transactions.

Section 2 Audits:

When deemed necessary, the Board of Directors shall secure the services of a competent and disinterested public auditor or accountant, who shall make a careful audit of the accounts of the association and render a report in writing thereon, which report shall be submitted to the members of the association at their annual meeting. This report shall include at least (1) a balance sheet showing he true assets and liabilities of the association; (2) an operating statement for the fiscal period under review which shall show the cost of, and receipts from, sales and the gross margins of profit or loss from each of the major commodities handled during the period; and a statement of all expenses for the period under review.

Section 3 Depository:

The Board of Directors shall have the power to select one or more banks to act as depositories of the funds of the Association and to determine the manner of receiving, depositing, and disbursing the funds of the Association and form the checks and the person by whom they shall be signed, with the power to change such banks and the person or persons signing such checks and the form thereof at will.

Article VI Duties of Offices

Section 1 Duties of the President:

The president shall (1) preside over all meetings of the Association and of the Board of Directors, (2) shall call special meetings of the Board of Directors, (3) perform all acts and duties usually performed by an executive and presiding officer, and (4) sign all membership cards and such other papers of the Association as he may be authorized and directed to sign by the Board of Directors, provided, however, that the Board of Directors ma authorize any person to sign any or all checks, contracts, and other instruments in writing on behalf of the Association. The President shall perform such other duties as may be prescribed by the Board of Directors. If the President misses four (4) meetings, his office shall be deemed vacant at the regular meetings of his fourth absence and the Vice-President shall replace him.

Section 2 Duties of the Vice-President

In absence or disability of the President, the Vice-President shall perform the duties of the President. If the Vice-President misses four (4) meetings, his office shall be deemed vacant and an election shall be held at the regular meetings of his fourth absence to replace him.

Section 3 Duties of The Secretary-Treasurer:

The Secretary-Treasurer shall keep a complete record of all meetings of the Association and of the Board of Directors and shall have general charge and supervision of the books and records of the Association. He shall sign all stock certificates with the President and such other papers pertaining to the Association as he may be authorized or directed to sign by the Board of Directors. He shall serve all notices required by law or by these by-laws and shall make a full report of all matters and business pertaining to his office to the members at the annual meeting. He shall keep the corporate seal and all books of bank certificates, complete countersign all certificates issues, and affix the corporate priligy precio seal to all papers requiring a seal. He shall keep complete membership records. He shall not act as Secretary of the executive committee. He shall make all reports required by law and shall perform such other duties as may be required of him by the Association or Board of Directors. Upon the election of his successor, the Secretary-Treasurer shall turn over him all books and other property belonging to the Association that he ma have in his possession. He shall perform such duties with respect to the finances of the Association as may be prescribed by the Board of Directors. If the Secretary-Treasurer misses four (4) meetings, his office shall be deemed vacant and an election shall be held at the regular meeting of his fourth absence to replace him.

Article VII Executive Committee and Other Committees

Section 1 Power and Duties:

The Board of Directors may in its discretion appoint from its own membership an executive committee of three (3) members, determining their term of office and their powers and duties. The Board of Directors may allot to such executive committee all or any stated potion of the function and powers of the Board of Directors, subject to the general direction, approval, and control of the board. Copies of the minutes of any meeting of the executive committee shall be mailed to all directors within seven (7) days following such a meeting.

Section 2 Other Committees:

The Board of Directors may in its discretion appoint such committees as may be necessary.

Article VIII Fiscal Year

The fiscal year of this Association shall commence on the first day of January each year and shall end on the last day of the following December. Membership dues are for the fiscal year and are to be paid at the beginning of the year. Members who have not paid their dues by the February meeting will have to re-apply to join the Association and pay the initiation fee.

Article IX Amendments

If notice of the character of the amendments proposed has been given at two (2) consecutive regular meetings, these by-laws may be altered or amended at the third regular meeting or at a special meeting of the members of the affirmative vote of a majority of the members present.

We the undersigned, being all of the Officers and Directors of the Central Kentucky Coon Hunter's Association, Inc., as directed by the vote of the members, do hereby assent to the forgoing by-laws of said Association; and in witness whereof, we have subscribed our names this: 28th day of March, 2003. 

 

 

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